Joint Leadership Meeting - March 31, 2023

In conjunction with the Selenium Conference, we had an in-person meeting of the Selenium Leadership Team (both Technical and Project Leadership Committees).

Participation

People present included:

• Alex Rodionov
• Bill McGee
• Corina Pip
• Daniel Pono Takamori
• David Burns
• Diego Molina
• Maaret Pyhäjärvi
• Manoj Kumar
• Marcus Merrell
• Simon Stewart
• Sri Harsha
• Titus Fortner

Agenda

• Define a sustainable way of collaborating between TLC/PLC/SFC
  • Possibility for a TLC seat on the PLC to better integrate groups
  • Schedule for regular meetings
• Ideas for our current budget
  • List of proposed ideas
• Collaboration / integration with Appium
• Define ‘roles’ for PLC (e.g., development, outreach, community, events, documentation, marketing)
• Pushing the ambassador program forward
• Marketing and promotion
  • Supporting ecosystem projects
• Conduct virtual fix a bug workshops
  • Train trainers

Collaboration

• Proposed that PLC to have a meeting structure similar to TLC, with public monthly meetings, including an editable rolling agenda and published minutes.
• Discussed what things need to be private to PLC — legal, financial, membership related
• Suggested that transparency isn’t the problem so much as lack of time and focus
• Noted that there is currently no overlap between the TLC and PLC, and proposed the TLC should choose a representative to PLC.
  • It was agreed in principle to have a TLC representative on the PLC for a set time, and not bound by the employer restrictions
• Proposed putting all documents and proposals in the same place
• Proposed using RFC process (didn’t discuss details)
• Discussed using GitHub for collaboration; it was pointed out we have an existing (private) project for PLC work: https://github.com/orgs/SeleniumHQ/projects/3
• Discussed pros and cons of Slack meetings vs Video meetings
  • TLC Public Rolling Agenda: https://docs.google.com/document/d/18InWY44S0C_ECkRkRo8GKictu8BEtsahRsFh17tmUR0/edit#
  • Meeting minutes published: https://www.selenium.dev/meetings/

Budget

• Request for Google Cloud account still not approved
• Discussed how we want to track what we want to pay for (GitHub?)
• Proposed that PLC gives TLC a budget that TLC can choose how to spend it
• Discussed the need to figure out how to reimburse work that is being done outside of official leadership responsibilities
  • Concern is how to be fair and how to ensure that we can keep volunteers when some people are being paid
  • SFC will create a policy for this
• Next step is to have a budget specific meeting

Appium / Ecosystem Projects

• Discussed how Appium and Selenium relate to each other technically
  • Ideas for merging bindings — https://github.com/appium/ruby_lib_core/issues/429
• Discussed that Selenium might need to find ways to support Appium better
  • Appium does not have an iOS expert to ensure no future issues
  • Move to BiDi needs to be coordinated
• From technical standpoint using both Selenium and Appium has friction
• Discussed the need for improving communication and collaboration in dev process
• Discussed the wider concern of collaborating with all projects in ecosystem and ensuring their help
• Next step is for SFC to investigate legal options and limitations for supporting other projects.

Plan to discuss specifics of roles, community actions, marketing and training considerations in next meeting.